This is a comparison of a standard
simplified sample of club bylaws sent to us by American Kiteflyer
Association President David Gomberg and the actual Constitution
and Bylaws for the Kansas City Kite Club. The Sample is in
italics. We have also included another
club’s bylaws, and the requirements for AKA Club Affiliation.
Constitution and Bylaws for Kansas
City Kite Club
NAME: The name of this
organization shall be **************.
Section 1. The name of this
organization shall be Kansas City Kite Club (KCKC).
PURPOSE: The purpose of the Club
shall be to educate the public in the art, history, technology and
the practice of building and safely flying kites, and to
advance kiting, its joys, and its values.
ARTICLE II. OBJECTIVES OF THE
ORGANIZATION
Section 1. The objectives of the
Kansas City Kite Club shall include but not be limited to the
following goals:
1. to promote interest
in kiting
2. to encourage
membership in the KCKC
3. to provide members with workshops
and activities which further their enjoyment of kiting
MEMBERSHIP
Section 1. Eligibility: Membership is open to all persons who
favor the purposes of the Club and pay the annual dues established
by the Board of Directors.
ARTICLE III. MEMBERSHIP
Section 1. Any person
interested in kiting shall become a member of the Kansas City Kite
Club upon payment of dues. Active members in good standing shall
have privileges including but not limited to the following:
1.
The right to be
present at all meetings at which club business is transacted
2.
The right to vote.
3.
The right to be
eligible to elective and appointive offices subject to provisions
of the constitution.
4.
The right to receive
reports of the club.
5.
The right to all
association services available to membership.
Section 2. The membership classes
are as follows:
1.
Individual.
Individual memberships shall be entitled to one vote at club
meetings.
2.
Family. Family
membership can be granted to two or more persons living at the
same address. Family memberships shall be entitled to two votes
at club meetings
3.
Associate. Associate
membership may be granted for the purpose of exchanging
information, publications, etc. Associate members shall be
non-dues-paying, and shall not be entitled to vote at club
meetings.
4.
Other. Other classes
of membership (life members, honorary, etc.) may be established by
club vote/approval. Other classes of membership may or may not be
required to pay dues.
Section 3. Annual dues shall be as
follows:
1.
New individual
membership $15
2.
Individual Renewal
(before Feb. 1) $10
3.
New family
membership $20
4.
Renewal of Family
Membership (before Feb. 1) $15
5.
Individual Membership
after July 1st $7.50
6.
Family Membership
after July 1st $10
BOARD OF DIRECTORS
Section 1. Officers: The Club shall be managed by a Board of
Directors consisting of:
• President
• Vice-President
• Secretary
• Treasurer
• ___ Director(s) at Large
Section 2. Duties: The duties and responsibilities of these
officers shall be as follows:
• President- Oversees
the operation of the Club, schedules, and presides at all
meetings.
• Vice-President - In the absence of the President, presides at
all meetings; carries out such duties as prescribed by the
President
• Secretary - Takes minutes of all official club meetings, and
maintain all club records.
• Treasurer- Maintains a checking account in the name of the Club,
maintains records of all Club financial transactions, and
maintains membership records.
• Director(s) at Large - Represent the membership at all meetings;
organize and provide
management of those kiting projects designated for them by the
President
ARTICLE IV. OFFICERS AND EXECUTIVE
COMMITTEE
Section 1. Officers- the officers
for the KCKC shall be members in good standing in the club and
consist of the following:
1.
President
2.
Vice President
3.
Treasurer
4.
Clerk
Other positions may be established
to oversee and chair various areas/activities. Each chair may
form committees of members to aid in completion of their duties.
Each chair is obligated to report to the club on the progress of
their activity/project.
Section 2. Removal of officers- any
elected official of the KCKC may be
removed from office during his/her
term for gross misconduct or other egregious actions. Removal
shall be initiated by the executive board or by the club
membership. Final removal shall require 2/3 majority of paid
members. Voting to remove a club officer shall be by ballot and
may be done by mail. Removal shall be effective once the vote has
been counted.
ARTICLE V. STANDING COMMITTEES
Section 1. The
following committees may be appointed:
1.
Newsletter and Public
Relations (web site, etc.)
2.
Club apparel
3.
Equipment
4.
Workshop Committee
Section 2. The president and
vice-president shall be ex-officio members of the standing
committees.
Section 3. A chairperson of each
committee shall be responsible for submitting a report of
committee activities at each regular club meeting.
AMENDMENTS: These By-Laws may
be altered, amended or repealed and new by-laws adopted by a
two-thirds (2/3) vote at any duly called meeting of the members,
provided notice of the proposed change(s) be contained in the
notice of the meeting and distributed to the full membership at
least thirty (30) days before the meeting.
ARTICLE VI. AMENDING THE
CONSTITUTION
This
constitution can be amended by a simple majority vote of the
membership at any regular meeting provided the amendment has been
submitted in written form to members at least ten days prior to
the regular meeting.
BYLAWS
ARTICLE I. RULES OF ORDER
Robert’s Rules of Order
shall be the authority for all questions of procedure not
specifically stated in the constitution or by-laws.
NOMINATIONS AND
ELECTIONS
Section 1. Nominating Committee: The President shall appoint a
nominating committee who will select at least one candidate for
each Board of Directors position.
Section 2. The election will be conducted by secret ballot in
November with the results being announced in December of each
year.
Section 3. Assuming Office: All elected officers will assume their
positions and responsibilities on January 1.
DUES AND EXPENDITURES
Section 1. Dues shall be determined by the Board of Directors.
Members shall be required to pay such dues on an annual basis to
maintain membership in good standing. All dues are deposited to
the Club bank account.
Section 2. Club Termination: Should the Club cease to exist, all
monies would be contributed to a charity determined by the
existing members of the Board of Directors.
ARTICLE II. DUTIES AND TERMS OF
OFFICERS
Section 1. All officers
shall take office at the spring general meeting of even numbered
years and serve for two years. Any officer may be reelected for
additional terms of office. In case a vacancy occurs in an
office, it shall be filled by the executive committee (except the
office of president) and the person chosen shall serve until the
next regular meeting of the club.
Section 2. The
president shall preside at all meetings of the KCKC and executive
board. He/She shall appoint, subject to executive committee
approval, all committees and shall serve as an ex-officio member
of all committees. He/She shall serve as a liaison between the
club and the AKA and other organizations to which the KCKC may be
affiliated.
Section 3. The
vice-president shall assume all duties of the president in case of
absence, incapacitation, or resignation of the president. Should
the vice-president assume the presidency (or resign), an election
for a replacement vice-president shall be held at the next regular
meeting.
Section 4. The clerk
shall keep accurate and complete record of the KCKC including
membership records. All correspondences in connection with the
business of the KCKC shall be done by the clerk. The clerk or
designated person shall present the minutes at each club meeting
for approval.
Section 5. The
treasurer shall be responsible for the collection of all
membership dues. He/she shall be responsible for all funds of the
club, receiving moneys payable to the club, and maintaining the
club’s checking account. The treasurer shall report the financial
status of the club at each meeting for discussion and approval.
Minor operating expenses (less than $100) shall be approved and
allowed by the executive committee before the treasurer may draft
a payment check. The treasurer shall require a receipt before
submitting bills to either the general membership or executive
committee for approval. Expenditures exceeding $100 shall require
simple majority membership approval at the next meeting and the
signature of another officer of the club.
ARTICLE III. EXECUTIVE COMMITTEE
Section 1. The
executive committee shall be responsible for administering the
affairs of the KCKC as follows:
1.
to refer any matter to
the entire membership for consideration
2.
to assist the
president by suggesting ideas for improvement of the KCKC
3.
to fill vacancies
until elections can be held
4.
to devise short and
long range goals for the KCKC
5.
to prepare the agenda
for regularly schedule meetings
6.
to implement policies
approved by the membership
7.
to stimulate interest
in the KCKC
8.
to prepare a budget
ARTICLE V - MEETINGS
Section I. Membership meetings are open to all members and are
called by the president or any two members of the Board of
Directors
Section 2. A quorum of 20% of the total voting membership must be
present at a meeting in order for the Club to conduct business.
Section 6. Meetings of the Board of directors may be called at any
time by the President or by any two members of the Board of
Directors.
ARTICLE IV. MEETINGS
Section 1. Regular
meetings
1.
The KCKC shall have at
least four meeting per year.
2.
The first regular
meeting of the KCKC shall be held in the spring of the year.
Subsequent meetings shall be held approximately every three months
throughout the year with location and date set by the executive
committee after the spring meeting and distributed to all club
members.
3.
The order of business
shall be that prescribed in Robert’s Rules of Order and shall
include:
a.
Call to order
b.
Reading and approval
of previous meeting’s minutes
c.
Treasurer’s report
d.
Report of officers
e.
Report of committee
chairpersons
f.
Unfinished business
g.
New business
h.
Announcements-date and
location of next meeting and upcoming flys
i.
Adjournment
Section 2. Special Meetings
Special meetings may be
called by the executive committee at any time provided all members
receive notification within a minimum of five days prior to the
meeting.
Section 3. Time and Place of
Meetings
The time and place of
the four yearly meetings shall be established by the executive
committee after the spring meeting.
Section 4. Quorum
A quorum of members
shall consist of ten members in good standing.
Article V. AMENDMENTS
These bylaws can be amended by a
simple majority vote at any regular meeting provided the amendment
has been proposed at the previous regular meeting or submitted in
written or printed form to all members at least ten days prior to
a regular meeting.
Affiliated clubs must:
-
support the goals of the AKA as
stated in Article 2 of the Bylaws
"... to educate the public in the
art, history, technology, and practice of building and flying
kites; to advance kiting, its joys and its values, in all
nations."
-
have at least 5 AKA members
-
and be non-commercial in nature.
This is the Bylaws of another club.
CLUB CHARTER
OF THE
SOUTH HOUSTON
AREA RECREATIONAL KITERS
(S.H.A.R.K)
NAME
The name for this organization shall be South
Houston Area Recreational Kiters, SHARK. Any references to the
‘Club’ or to ‘SHARK’ shall be referring to "South Houston Area
Recreational Kiters".
The club name, initials and logo are the property of the SHARK
club and will not be used by anyone but SHARK for purposes
pertaining only to the SHARK club.
PURPOSE
The overall purpose of this non-profit, charitable
and educational organization is to promote kites and the sport of
kiting. To that end the organization shall work to:
1. Share information about kiting and provide avenues of
communication among kiters.
2. Promote safe kiting as a rewarding form of art and sport.
3. Facilitate coordination and planning of kiting activities.
4. Provide an educational resource for the development of kiting.
5. Club members will practice safe and courteous kite flying at
all times. Failure to comply with this by-law could result in
termination of membership.
MEMBERSHIP
Eligibility
Membership is open to all persons who favor the
purpose of the Club, and attend at least one meeting or SHARK
sponsored event within a six-month period.
Privileges of Membership
1. Subscription to the Club newsletter
2. Membership card.
3. Privilege to attend official Club functions.
4. Upon request, a copy the club charter in effect at the time of
request.
5. Merchant discounts as negotiated for the members of the
organization (if available).
6. Other services as provided by the organization.
7. Use of Club equipment (if available).
Termination or Withholding of Membership
The following is deemed as cause for termination or
withholding of membership:
Action(s) found
by SHARK committee members to be detrimental to SHARK or to club
or public safety.
The Club Committee by a majority vote may, in writing, terminate
or withhold membership to anyone for activity, which is the
judgment of the Committee, is prejudicial to the best interests of
the Club. Termination will be determined in a closed session by
current SHARK committee members after an initial warning has been
issued to the offending member. A member may be placed on a
six-month probation of the discretion of the current SHARK
committee members.
Expiration of
Membership
Membership for members shall be unlimited unless
withheld or terminated for above reasons or until SHARK is in a
future position begin charging dues necessary for function of the
club, to which a new set of by-laws will become adopted.
COMMITTEES
Committees shall be established as needed for the
purpose of planning and executing club functions. They shall be
established and dissolved as deemed necessary.
RESERVED
The following is the SHARK logo. This logo has been
approved by the original club committee and will serve the SHARK
club until the club is dissolved.
STATEMENT OF
NON-DISCRIMINATION
